The Comprehensive, Faculty-Friendly Solution

PeopleAdmin’s Faculty Information System reduces administrative burden on faculty with a low-touch solution to collect and organize their academic achievements, education and work history, professional contributions, publications, and research. Free faculty to focus on what really matters – impacting student outcomes and furthering the academic mission.

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Faculty Information System, Designed for Your Institution

PeopleAdmin’s Faculty Information System (FIS) is a low- to no-touch solution to collect and organize your faculty’s academic output. Keep all your faculty information accessible and updated, from research and teaching to publications, professional contributions, and work history. The centralized system streamlines promotion and tenure, accreditation reporting, grant applications, and more.

Faculty are HigherEd’s most vital asset, so it’s important to keep track of their complex information. The user-friendly FIS simplifies the time-intensive process of faculty activity reporting, saving significant time for faculty, staff, and academic leaders. With real-time connections with ORCiD, BibTex, and PubMed, dossiers are prepopulated, and faculty can enter information once and use it again and again. Faculty dossiers stay current, making grant applications easier and streamlining the tenure and promotion review process. With easily customizable biosketches and CVs, FIS is tailor–made for unique faculty needs. This intuitive and easy to use solution makes your faculty feel supported by a world-class institution. 

Features of PeopleAdmin’s FIS

  • Up-to-date digital dossier
  • Integration with ORCiD
  • Streamlined promotion and tenure review
  • Insight into faculty workload
  • Proprietary adoption methodology
  • Analytics dashboards

How is PeopleAdmin's Faculty Information System different?

Centralized Digital Dossier
Institutional Insights
Promotion and Tenure
Customizable and Flexible
Cloud-Based Solution

One platform to collect and organize faculty academic achievements, education and work history, professional contributions, publications, and research, ensuring that dossiers stay current. From their digital dossier, faculty can create CVs and biosketches at the click of a button, simplifying grant applications. Remove the weight of administrative burden so your faculty can focus on what really matters: teaching, research, and service. 

With one-click activity report downloads, it's easy for faculty to report up to a dean quickly and accurately, ensuring that institutional leaders have the information they need to make strategic, data-driven decisions. Accreditation reporting is simple with on-demand reports formatted to specific requirements. With data visibility, ensure that each faculty member has a balanced workload between teaching, research, and service. Better insights mean that your institution has the complete picture to promote the story of academic excellence. 

Promotion and tenure review are time-intensive processes. With FIS, it’s easier for faculty to prepare and faster for committees to review. With customizable workflows, committee management, and confidential recommendations, you can streamline the review process and take the burden off of faculty shoulders. 

FIS can be customized to meet the unique needs and workflows of each department, without sacrificing institutional oversight. Reporting rolls up into a centralized overview so faculty affairs doesn’t have to manually combine multiple reports, but each college and department gets to maintain their independence. 

PeopleAdmin’s FIS is part of the HigherEd Cloud, a robust, integrated, and interoperable cloud platform for higher education. Our cloud-based solutions are highly secure and easily scalable, and updates are made quickly and easily by the PeopleAdmin team. 

PeopleAdmin Customers Found

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48% of HigherEd institutions report a predominantly paper process for faculty

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64% of administrators, HR, and IT professionals in higher education have concerns about technology silos

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88% of HigherEd leaders agree not having a unified ecosystem prevents them from realizing their full potential

“Ditch the paper, review on demand! It’s exciting to have faculty business processes that we can learn from, like visual representations of our tenure review.”
Ginger Jurecka Blake
Director of Organizational Development & Training, State University of New York at New Paltz

Implementation and Advantages of a FIS in Higher Education Institutions

PeopleAdmin’s implementation process has been proven successful over our 20+ years of experience with 840+ HigherEd customers. The SmartStart Implementation process gets your Faculty Information System up and running quickly thanks to: 

  • Implementation templates 
  • Pre-configured processes 
  • Pre-built, out-of-box connectors and integrations 
  • Dedicated customer support 
  • In-depth design and planning phase 
  • Rigorous testing 
  • Training for admins and users

Frequently Asked Questions

Academic tenure is a type of employment offered to professors by higher education institutions. When a professor becomes tenured, their status as a faculty member of that institution becomes essentially indefinite; a tenured professor can only be terminated for cause or under extraordinary circumstances, such as severe institution-wide financial struggles. Tenure has traditionally been a way to ensure academic freedom, since tenured faculty can explore hot-button issues and varying points of view without fear of termination. 

Achieving tenure is a huge milestone for many college and university faculty members, but it can be a long process and sometimes, it’s difficult to qualify. Less than half of full-time college faculty have tenure, and nearly 75% of faculty positions are not tenure-track positions. A professor in a non-tenure-track position can never achieve tenure in that role. Professors who are in tenure-track positions often apply for tenure after 6 years, and the review process can be lengthy. Some schools give a 15-month timeline to tenure candidates. The process is also arduous for candidates, who have to gather all of their work, publications, achievements, student feedback, and more into one place for the review committee. Digitizing faculty information with FIS can save huge amounts of time for faculty members, who don’t have to go digging in old emails and filing cabinets, and for review committees, who don’t have to search through files or pass around a hard drive or physical folder of information.


During implementation, PeopleAdmin works with academic affairs to train faculty on the system. Additionally, help guides are embedded throughout FIS to help remind faculty how the system works without pulling up a separate support manual.

FIS connects with a variety of external faculty data providers, including ORCiD, so that faculty can pull in existing data about their works. FIS also connects to internal systems like Banner to help source and load data on behalf of faculty from across campus. During implementation, your team will discuss the systems that already exist on campus and the best methods for connecting them to FIS.

Yes. Data within FIS can be used to populate faculty web profiles. As faculty keep their information up to date in FIS, it will automatically update on their web profiles too.

A faculty information system is a platform or cloud-based solution that allows faculty to easily view, enter, and manage their activities, including teaching, research, service, publications, professional contributions, and work history. The system is a database that keeps all faculty information organized, centralized, and up-to-date, making it easier to access for things like credentialing, annual reviews, promotion and tenure, accreditation, and more. 

The main features of a faculty information system are: 

  • Digital document organization 
  • Centralized information accessible from an online portal 
  • Integrations with faculty-specific systems 
  • Integrations with faculty profiles on an institution’s website 
  • Exportable CVs and activity reports 
  • Promotion and tenure workflows 

When your higher education institution implements FIS, you’ll find: 

  • Time savings for faculty and administrators, like deans and academic affairs teams 
  • Information is accurate and up to date 
  • Faculty have more time to focus on teaching, research, and service 
  • Reporting is easier and more accurate 
  • Streamlined promotion and tenure processes 
  • Insight into holistic faculty achievements and workload 
  • Current, updated faculty web profiles 

Some institutions may delay the adoption of new technology because of anticipated faculty resistance. Other institutions may face budget challenges, be nervous about the technology learning curve, or not have the staff support to implement a new system. PeopleAdmin can help you overcome these challenges with:  

  • A user-friendly system designed with faculty in mind, reducing faculty resistance 
  • Integrated system with unified interface 
  • Dedicated PeopleAdmin support for implementation 
  • Tools and training to support roll-out and make learning a new system easy 

To gain support from your faculty for digital transformation, it’s important to work closely with them through these processes. Engage in focused conversation with faculty, offering the facts about the proposed technology or software. Be sure to allocate the right amount of time and resources to training your faculty on any new software or technology they’re expected to use in the course of their work. Frame the conversation around what is important to your faculty: how will this technology make their lives better and easier? Read more about faculty change management here.

Yes! You can use the information in Faculty Information System to fill in web profiles for your faculty. PeopleAdmin’s FIS integrates with your institution’s website so public web profiles are always up to date. 

Yes! Integrations with tools like ORCiD, PubMed, Ellucian Banner, and BibTex mean that faculty can enter information in one place and it will be updated in FIS.  

Bring your faculty processes into a new era.

Give your faculty a better experience with the last faculty system your institution will ever need. 

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